Privacy Policy – Wedding Photography

The responsible party within the meaning of the Basic Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is Sarah Russ (hereinafter referred to as the “responsible party” or “we” or “us”).

1. Scope and purpose of the processing of personal data

In the context of concluding a contract, we collect and process your personal data for the purpose of fulfilling the contract and preparing our services in the best possible way. For this purpose, we not only store your name and address as well as your contact details, but also other information about the planned wedding, the guests and the location. This all serves to prepare us for the big day and to be able to create unforgettable memories for you.

In addition, we upload your wedding pictures to the platform www.pic-time.com to give you access to the online gallery / slideshow here. The platform is operated by Pic-Time LTD. Access to the uploaded photos / slideshows is only possible for the authorised owners of a password.

The following paragraph applies if you have agreed to publication using the relevant package (discount price for publication rights): We will use some of the photographs taken at your wedding for our own promotional purposes. This will be done without mentioning your surnames or other contact details, but using your respective first names. The distribution of these photos will be mainly in digital form on our own website, but may be listed and published elsewhere by us in connection with references.

The photographer uses  https://app.kreativ.management to provide  website contact form services to clients  . Thus, some personal data may be transmitted via the form this service provides. 

The service https://app.kreativ.management also offers the possibility to create a master data set of the clients served, a calendar management, a task/to-do list, a mailbox for communication as well as the possibility to create offers and invoices for services directly via the service. This service is offered by Hochzeit.Management GmbH, with which the website owner has a user agreement and a data protection contract. The service is hosted by Hochzeit.Management GmbH exclusively on servers located in the EU. Specifically, the data is stored in Linz (Upper Austria).

2. Legal basis

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

In the case of further processing and storage of personal data where consent has been given, Art. 6 (1) a) DSGVO is the legal basis. 

3. Data deletion and storage period

The personal data of our customers will be deleted or blocked as soon as the purpose of storage ceases to apply. This is fulfilled in the present case when the contract has been completely fulfilled, the warranty and other rights of both parties in connection with the contract have expired and the tax or commercial law regulations on the storage period of contractual documents have expired. Any storage beyond this shall only take place if this has been expressly provided for by the European or national legislator in Union regulations, laws or other regulations to which we are subject. Data will be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

We expressly point out that the online gallery is only accessible for 1 year after the wedding and will be deleted thereafter.

4. Passing on of data to third parties

Personal data will not be passed on to third parties with the exception of the aforementioned use of photographs for our own advertising and the online gallery.

5. rights of the person concerned

If personal data is processed by you, you are a data subject within the meaning of the DS-GVO and you are entitled to the following rights vis-à-vis us (“the responsible party”):

(1) Right of access

You may request confirmation from us as to whether personal data concerning you is being processed by us. If such processing is taking place, you may request information from us about the following:

a. The purposes for which the personal data are processed;

b. The categories of personal data which are processed;

c. The recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

d. The planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage period;

e. The existence of a right to rectify or erase the personal data concerning you, a right to restrict processing or a right to object to such processing;

f. The existence of a right of appeal to a supervisory authority;

g. Any available information about the origin of the data if the personal data are not collected from the data subject.

You have the right to request information on whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DS-GVO in connection with the transfer.

(2) Right of rectification

You have the right to rectification and/or completion if the personal data processed concerning you is inaccurate or incomplete. We must carry out the rectification without delay.

(3) Right to erasure

You may request us to erase the personal data relating to you without undue delay and we shall be obliged to erase such data without undue delay if one of the following reasons applies:

a. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

b. You revoke your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) DS-GVO and there is no other legal basis for the processing.

c. You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.

d. The personal data concerning you have been processed unlawfully.

e. The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the Federal Republic of Germany.

f. The personal data concerning you has been collected in relation to information society services offered pursuant to Art. 8(1) DS-GVO.

(4) Right to restriction of processing

4. 1) You may request the restriction of the processing of personal data concerning you under the following conditions:

a. If you dispute the accuracy of the personal data concerning you for a period of time that allows us to verify the accuracy of the personal data;

b. The processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

c. We no longer need the personal data for the purposes of processing, but you need it for the assertion, exercise or defence of legal claims; or

d. If you have objected to the processing pursuant to Art. 21 (1) DS-GVO and it has not yet been determined whether our legitimate grounds override your grounds.

4. 2) If the processing of personal data relating to you has been restricted, such data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

4. 3) If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.

(5) Right to information

If you have exercised the right to rectification, erasure or restriction of processing, we are obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You also have the right to be informed about these recipients.

(6) Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from us, provided that this is technically feasible. The freedoms and rights of other persons must not be affected by this.

(7) Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) or (f) DS-GVO.

After an objection, we will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

(8) Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.